Billing Specialist

Position Summary

The Billing Specialist is a critical role responsible for ensuring the accurate and timely issuance of all customer invoices to maintain steady organization cash flow. This position manages the end-to-end billing process for construction projects, parts sales, and Technical Service Agreements (TSAs). In addition to billing and accounts receivable support, this role handles the calculation and processing of sales commissions.

Pay Range: $70,000-$75,000 / Salary

Key Responsibilities

1. Invoicing & Billing Execution

• Invoice Entry: Enter all construction, parts sales, and Technical Service Agreement (TSA) invoices into the accounting system.

• Timely Delivery: Ensure the proper and timely delivery of all invoices to customers according to specific billing instructions.

• Verification: Confirm customer receipt of all invoicing to prevent payment delays.

• Adjustments: Record billings and process necessary customer adjustments.

2. Commission Management

• Calculation: Calculate quarterly commission payments for sales and project-related staff.

• Approval Workflow: Prepare commission reports and submit them to the Controller or President for formal approval.

• Reporting: Maintain and update sales commission reports within the management information system.

3. Account Management & Compliance

• Lien Waivers: Process conditional and unconditional lien waivers, obtain required signatures, and issue them to customers to facilitate payment.

• Account Setup: Create customer and site accounts in the system and assist with processing credit applications.

4. Accounts Receivable & Administration

• Collections: Assist with collection efforts and maintain accounts receivable records to ensure accurate customer balances.

• Documentation: File all billing and associated correspondence and maintain a desk reference manual for all primary work functions.

• Admin Support: Assist with office objectives including telephone coverage and general AR support.

Performance Metrics

• Billing Timeliness: All construction invoices must be billed by the contract cutoff date; service/parts invoices must be issued within 48 hours of completion.

• TSA Accuracy: All Technical Service Agreements must be invoiced per their scheduled dates.

• Operational Standards: Invoices and commissions must be issued in strict accordance with Setpoint procedures.

Qualifications

• Proven experience in billing or accounting, preferably within the construction or technical services industry.

• Ability to work collaboratively with project management teams.

• Strong organizational skills for maintaining detailed financial records and filing systems.